Welcome to your EPICompliance Overview Page and Dashboard, where clarity meets compliance management. Here, we aim to provide you with an accessible guide to understand your compliance status at a glance and encourage you towards continuous improvement.
The Big Picture: Your Compliance Dashboard and Overview Page:
At the heart of your EPICompliance Customer Console are two key features designed to give you a comprehensive yet digestible view of your organization's compliance health:
- Overall Compliance Status Meter: Located on the dashboard. This is your at-a-glance indicator of how well your organization is doing overall, combining scores from all areas into one simplified metric.
- Individual Compliance Status Meters: Located in the overview section. Dive deeper with these meters, each focusing on a specific regulatory domain—HIPAA Privacy, HIPAA Security, ACA-OIG Medicare Billing, and OSHA for Healthcare. They provide detailed insights and allow for focused improvements.
Unpacking the Individual Compliance Meters
Each regulatory area has its unique scoring system, breaking down into specific activities that contribute to your total score. Let’s explore these:
1. HIPAA Privacy Compliance
Achieving HIPAA Privacy compliance involves meeting several key criteria, each contributing a portion to your total score:
- Training Course Completion: 35% of your score comes from the percentage of your team that completes the HIPAA Privacy training course.
- Monthly Compliance Tasks: 45% is based on completing monthly tasks related to HIPAA Privacy.
- Confidentiality Agreements: 15% depends on users signing the HIPAA Confidentiality Agreements.
- Compliance Officer Assignment: The final 5% is awarded when the HIPAA Privacy Compliance Officer is designated, and the Compliance Officer Assignment Agreement is signed.
2. HIPAA Security Compliance
This area is vital for protecting patient data and is assessed through a diverse set of activities:
- Training Course Completion: 25% of your score reflects the completion rate of the HIPAA Security training course by your organization's members.
- Monthly Compliance Tasks: 30% comes from how consistently monthly compliance tasks for HIPAA Security are completed.
- Business Associate Agreements: 10% is based on completing HIPAA Business Associate Agreements.
- Compliance Officer Role: Assigning a HIPAA Privacy Compliance Officer and signing the agreement contributes 5%.
- Security Risk Assessment: A substantial 30% hinges on completing a Security Risk Assessment and uploading the report to the EPICompliance system.
This area focuses on compliance with the Affordable Care Act, Office of Inspector General-Medicare, and Healthcare billing practices:
- Training Course Completion: 30% of your score is based on how many of your team members complete the ACA-OIG Medicare Healthcare Billing training.
- Monthly Compliance Tasks: A significant 60% reflects completion of monthly tasks specific to ACA-OIG Medicare Healthcare Billing.
- Compliance Officer Designation: The designation and agreement signing of the HIPAA Privacy Compliance Officer make up the remaining 10%.
Ensuring safety in healthcare settings, particularly regarding bloodborne pathogens, is crucial:
- Training Course Completion: 30% of your score is from completion rates of the OSHA training course, including bloodborne pathogens training.
- Monthly Compliance Tasks: 60% is awarded for completing OSHA-specific monthly tasks.
- Compliance Officer Assignment: Assigning a Compliance Officer and signing the agreement accounts for 10%.
Understanding Your Overall Compliance Score
Your overall score is more than just a number—it's a dynamic reflection of your commitment to compliance across all areas. It's calculated as a weighted average of the individual meters, each contributing equally to the final picture. This balanced approach ensures that no single area can skew your overall compliance standing, encouraging a holistic view of compliance management.
Embracing Your Compliance Journey
Seeing your compliance status should empower, not overwhelm. Here’s how to approach your scores:
- Celebrate Strengths: Identify where you’re doing well. These areas showcase your team’s hard work and commitment.
- Identify Opportunities: Look for areas with room for improvement. These aren’t just tasks; they’re opportunities to enhance patient and staff safety and align with best practices.
- Plan for Progress: Use the insights from your dashboard to prioritize areas for development. Whether it’s increasing training completion rates or ensuring all necessary agreements are signed, each step you take is a move toward excellence.
By understanding and engaging with your EPICompliance meters, you’re not just following regulations; you’re contributing to a culture of safety, security, and excellence in healthcare. Let this guide serve as a reminder that every step you take towards compliance is a step towards better healthcare outcomes for everyone involved.
For questions or concerns, contact us via the following:
- Chatbox window on your EPICompliance Customer Console screen.
- Telephone: 877-560-4261
- Email: support@epicompliance.com